AIDT in Montgomery, AL is seeking applicants for a full-time Quality Systems Coordinator.
$60,226 – $78,909
ANNOUNCEMENT DATE: September 27, 2024
APPLICATION DEADLINE: October 18, 2024
PROJECTED START DATE: December 2, 2024
All resumes (mailed or electronic) must be received no later than 1:00 p.m. on October 18, 2024, to be considered. Successful applicants will be notified by email.
SYNOPSIS
Provides professional assistance in support of AIDT’s Quality Division. Coordinates with the Quality Manager to maintain the Quality Management System, and performs special projects as directed including managing projects, developing and instructing courses, and coordinating activities. The coordinator will assist in data gathering and reporting of quality requirements, trainee recruitment for projects, and ensuring drug screening invoices are processed. The coordinator will report directly to the Quality Manager.
Duties and Responsibilities
Quality Systems:
- Gather information/data from the Management Team for Management Reviews
- Recommend improvements to the Quality Management System
- Coordinate and observe the internal auditing process
- Learn and perform the internal auditing process
- Assist staff during the annual ISO Audit
- Assist with initiating and tracking Corrective and Preventive Actions
- Assist with updating Quality Manual, Quality Operating Procedures, and Project Flow as necessary
- Assist with collecting updates on Strategic Plan Initiatives
- Assist in keeping the Strategic Plan Initiatives on track
Trainee Recruiting:
- Determine trainee screening criteria
- Remain current on employment laws
- Generate recruiting ads
- Collect and screen trainee applications
- Establish interviewing schedule
- Interview potential trainees with company personnel
- Coordinate correspondence to trainees
- Determine appropriate number of trainees to select for training
Program Development:
- Perform job/task analysis and coordinate the development of lesson plans and outlines
- Recruit, select and train instructors
- Assist in identifying and acquiring training resources
- Communicate professionally with company representatives, government officials, the general public and staff.
- Negotiate provisions of the LOC to ensure agreement with AIDT policy and financial guidelines
- Develop project time line based on client staffing schedule
Training Program Administration:
- Coordinate multiple training projects concurrently
- Manage AIDT resources within assigned area(s) of responsibility
- Evaluate and counsel trainees; dropping them from programs when necessary
- Evaluate instructors
- Revise training programs as needed
- Maintain positive working relationship with company personnel
- Ensure programs are conducted within the provisions of the LOC and AIDT guidelines
- Travel extensively in and out of state as required to perform job duties
Planning and Administration:
- Plan and document daily/weekly work schedule
- Maintain project schedule, reports, outlines, etc.
- Process project invoices and roll sheets in an accurate and timely manner
- Contribute to and extract from the information flow of the Institute using automated tools
Special Projects:
- Accept and manage the development and implementation of special projects and other work related duties and responsibilities as assigned
- Develop curriculum for projects as needed
- Instruct courses for projects as needed
- Perform special projects as assigned
- Assist with purchasing of materials for projects as requested
Work Habits
- Comply with all policies and procedures as set out in the AIDT Policy Manual.
- Plan daily/weekly work schedule
- Maintain housekeeping to organizational standards.
- Interact professionally with co-workers, general public and others as required
- Comply with AIDT policy regarding attendance (Regular and predictable attendance is an essential function of the job.)
Required Knowledge, Skills, and Abilities
- Knowledge of federal and labor laws that apply to recruitment, selection and training
- Knowledge of human resource management procedures as they apply to the sound operations of business and industry
- Knowledge of basic technical processes
- Skill in technical training development and administration
- Skill in subjective and objective evaluations of programs and people
- Ability to effectively communicate verbally and in writing
- Ability to effectively present information to groups in a classroom, lab or shop environment
- Ability to work flexible hours based on program needs
- Ability to set and meet deadlines and to handle multiple training projects concurrently
- Ability to follow established laws, policies and procedures
- Ability to function in an automated work environment
- Ability to work in a constant state of awareness
- Ability to interact professionally with company representatives, public officials, trainees, coworkers and the general public
- Ability to function in a team-based environment
Minimum Education/Work Experience Requirements
Baccalaureate Degree from a duly accredited institution required, preferably in appropriate area of specialization. Minimum two years experience in appropriate area of specialization preferred.
Salary and General:
Initial placement will be based on experience and education applicable to the C3L salary schedule, within a range of $60,226 – $78,909. Paid monthly. Excellent benefits package included.
Criminal Background Check:
The applicant chosen for employment will be required to sign a Criminal Background Check consent form and to submit a nonrefundable $26.17 payment for the cost of the criminal background check. (Note: $26.17 fee is based on possession of an Alabama Driver’s License. The fee for the background check may be more or less if the driver’s license is not an Alabama license.) Permanent employment will be contingent upon the results of the criminal background check.
Resumes received by mail or email after 1:00 p.m. on October 18, 2024, will not be considered for review. Interviews are by appointment only. If selected for an interview, applicants will be notified by email and must travel at their own expense to the interview site.
Male applicants between the ages of 18-26 must provide proof of Selective Service Registration when requested. Employment references may be requested during the application process.
Successful applicants will be notified by email.
APPLY:
Resumes will be accepted by email at qscoord@aidt.edu
Resumes will also be accepted by mail to the name/address below:
QUALITY SYSTEMS COORDINATOR
ATTN: REGINALD TAYLOR
ASSISTANT DIRECTOR OF OPERATIONS/HR
AIDT
One Technology Court
Montgomery, AL 36116
AIDT is an equal opportunity employer. It is the official policy of AIDT, that no person shall, on the grounds of
race, color, disability, gender, sexual orientation, religion, creed, national origin, age, or any other impermissible
criterion or characteristic, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. AIDT will make reasonable accommodations for
qualified applicants or employees with a disability.
AIDT participates in E-Verify, a Federal law that requires all employers to verify the identity and employment
eligibility of all persons hired to work in the United States.
